Email Etiquette

I drafted and then translated (ID) this blog for my students who might never have had any experience or previous knowledge on how to communicate via email properly.

Panduan Email Profesional untuk Mahasiswa

Email yang baik = komunikasi profesional yang efektif. 

3 Tingkat Formalitas

1.Formal: Dosen, perusahaan, staf universitas → Gunakan gelar (Dr, Professor, Mr)
2.Semi-formal: Asisten dosen, pembimbing yang sudah kenal
3. Informal: Teman sekelas

Struktur Email yang Benar

1. Subject Line (Judul)

✅ "Pertanyaan tentang Deadline Tugas 2"
❌ "Pertanyaan", "Halo", atau kosong (tanpa subject)

2. Salam Pembuka

✅ "Dear Professor Anderson,"
✅ "Dear Dr Chen,"
❌ "Dear Sir/Madam", "Hey"

3. Kalimat Pertama

Perkenalkan diri (jika perlu) + langsung ke tujuan: "My name is Siti, and I am a student in your Marketing class. I am writing to request an extension for Assignment 2."

4. Isi

• 1 paragraf = 1 ide

• Jelas dan ringkas

• Berikan info lengkap

5. Penutup (Signature)

Kind regards,
Ahmad Hidayat
Student ID: 2023456789

Contoh Email Lengkap

Subject line: Request for Extension - Assignment 2

Dear Professor Anderson,

My name is Dewi Lestari, a student in your Marketing class (Class B).

I am writing to request a two-day extension for Assignment 2 (due 10th October). I have experienced internet issues due to storms, preventing me from completing the work. I have finished 80% and can submit by 12th October.

Thank you for considering my request.

Kind regards,
Dewi Lestari
Student ID: 2023123456
dewi.lestari@university.edu

Frasa Berguna

Meminta sesuatu:

• "Could you please..."

• "I would appreciate if you could..."

• "Would it be possible to..."

Bertanya:

• "I was wondering if..."

• "Could you clarify..."

Penutup:

• "Thank you for your time"

• "I appreciate your assistance"

Checklist Sebelum Kirim

✓ Koreksi tata bahasa (gunakan Grammarly)
✓ Cek alamat email
✓ Cek lampiran
✓ Subject line jelas?

Tips Penting

1. Langsung ke inti - Jangan bantak basa-basi.

2. Pendek dan jelas - Email profesional itu singkat dan padat.

3. Gunakan "I am writing to..." melainkan "I write this email to...".

4. Tunggu 1 minggu sebelum kirim email penginat/follow-up.

Tools Gratis yang Membantu kamu lebih baik

• Grammarly → Cek grammar.

• Ludwig.guru → Lihat contoh frasa.

• Cambridge Dictionary → Cek arti kata.

Ingat 3 hal:

• Jelas - Apa tujuanmu?

• Sopan - Gunakan "please", "could you".

• Ringkas - Tidak perlu panjang x lebar.

Selamat berkarya!